WRAP – 4 Tips on How to Get Everything Done on Time!

As a professional project manager, ultimately it is your job to deliver things on time.

Prioritising your work and staying on track are essential elements to being able to deliver your project or tasks on time.

When dealing with numerous tasks, prioritising your work becomes an important step to perform.

Here are some helpful tips on how to prioritise your work:

Using the WRAP technique in prioritising will help you start your day correctly.  Always avoid starting an unplanned day.  Once you take the time to prioritise the things you have to complete in your day, you will have a sense of direction.

Let’s take a look more closely at the WRAP technique.

When you start your day, you should take the time to consider all the things you have to complete and Write them on your to-do planner.  You may have things on your to-do list already.  That’s okay.  Just add the other tasks to your list.

Once you have written all your tasks in your to-do book, Rank the task by importance.  You may use numbers or letters, but do not exceed more than three rankings.  You want to be able to keep track of the most important tasks.

Making your ranking system from 1-20 or from A to Z, will make it ineffective in determining which are all the important tasks.  There are several questions you can ask yourself to help rank your tasks.  Here are some examples:

  • When is it due?
  • For whom is it for?
  • Is it related to a specific project?
  • Can this be done later?
  • Is another task dependant on this one?

Once ranked, Anticipate how long each task is going to take.  If you run out of time for all your tasks, move those tasks, which should be low priority to the next day and rank them higher by one category.

Once the time is set, Perform each task as planned.

Your prioritised list is your guide for the day.  Remember to calculate into your prioritised list the time you need to attend meetings and the time you need to make telephone calls.

Aside from managing your project schedule vigorously, you should develop behaviours that help you enjoy your work.

Becoming bored or frustrated could easily become distractions that will cause you to lose sight of your daily objective of being effective and efficient.

Your work and home life should be separated as much as possible.  Leave your home issues at home and leave your work issues at work.

When you begin mixing the two worlds, you will experience fatigue and perhaps unnecessary conflict.  These conflicts are major distractions that will easily take you off track, causing you to miss deadlines.  Let the ride to and from work be your transitioning time.

On the way to work listen to motivation and inspirational messages to help gear you up for the day.  On the way home, listen to soft or classical music.

This will help you become more relaxed.

Another secret is to schedule your creative work in the morning.

Things like writing a proposal or, presentation require creative thinking and you are most creative in the morning.  You have your most energy and rive in the early part of your day.

Once the afternoon comes, you will probably have lost most of your zip.  Save work that is repetitive or mundane for the afternoon.  Tasks like running a report or filing require less energy.  Trying to perform creative tasks in the afternoon could become a frustrating experience, causing you to get off track.

Finally, track progress, check off things that you have accomplished and celebrating completed tasks are helpful in boosting your morale.

Many times we do not get the pat on the back or recognition on a daily basis that helps motivate us to keep a high level of energy and productivity.  Take the time to track and celebrate your achievements.

Whenever we check off a task on the to-do list a chemical reaction takes place in the brain that gives us a good feeling.  These chemicals are called endorphins.  You get them all the time when someone tells you that you did a great job or when you take a moment and look over the job you just finished.

Help yourself by triggering these chemicals on your own by celebrating your success!

Becoming distracted or bored distracts you and your attention to the task you are working on.  Avoid it by following these secrets. Whenever you do something you like and it gives you a sense of accomplishment, the time goes by fast and you get a lot done.  The same holds true for your work.

Make it a fun thing to accomplish tasks at work.

If you would like the skills and knowledge to be a qualified project manager visit the LMIT website and check out our Certificate IV and Diploma of Project Management courses.

Published by: LMIT

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