Whether you have started a new course, you’re studying for an exam, you have an assignment to complete or you have multiple projects to complete at work; TIME MANAGEMENT is the key to giving you the best possible chance in succeeding at all of the above and to meet deadlines.
From my experience, in my job and throughout my uni studies, when I put a schedule together and prioritise tasks, it helps me to use my time more efficiently and best prepare myself to meet due dates.
At times, you may find that you have so many tasks needed to be completed; you’re not sure where to even start?? Well…I have devised some tips to help you with this and get you on track! you can apply these to your job and study commitments.
Here are 8 tips on how you can start organising your time wisely:
1. List your work related commitments- job and the course I am studying for example Certificate IV in Training and Assessment.
2. Allocate time you currently spend to each activity- go through the list and place the amount of hours each week you currently spend on these commitments.
Job= 38 hrs, Cert IV in Training and Assessment=10 hours.
3. Sub classify- for each commitment list at maximum 7 tasks that need to be completed. According to Dale Beaumont International Speaker, Entrepreneur and Best-Selling author of ‘Secrets Exposed’ people can only handle 7 things at one time to still stay productive and produce good results.
Work: launch new product, make a presentation and mark assessment.
Course: complete unit 1 ENV401B-Work effectively in vocational education and training, unit 2 ENV402B- Foster and promote an inclusive learning culture and unit 3 ENV 403B- ensure a healthy and safe learning environment.
4. Prioritize- prioritise the above tasks (work and study tasks) according to their due dates, to ensure tasks are completed on time.
5. Map out your tasks- Get a calendar (Outlook) and view it by month, so you can see the month at a glance, I would suggest looking at the big picture first eg. plotting in dues dates for work projects and assignments and then break down each week- what you want to accomplish by the end of each week and then move to each day what you need to complete each day in order to achieve the end result.
6. Set reminders- 1 week before a project is due set a task reminder (in Outlook) to ensure you are on track to finish it by the due date. However, you can also set reminders for each activity to keep you on track as you go!
7. Discipline- setting a schedule and organising your time is one thing, sticking to it is another. The important thing to keep in mind is the end result. The reason for making a plan is to reduce stress as much as possible and stay on top of your work to achieve your goal. So try to stick to your schedule as much as possible, it should be easy to stick to if you have made it realistic to achieve. You can refer to SMART GOALS to help you set Smart, Measurable, Achievable, Realistic, Timely goals.
8. Flexibility- On the other hand, it’s also important to be flexible, so if something comes up that is more important (at the time) then that takes priority. Keep in mind the end result and when the task is due. If you don’t complete a task you have set aside for a particular day IT’S OK! You just need to reallocate time to make up for it.
Extra Tips to keep in mind
- Simplify your project by breaking it up into sections for example if you have an assignment: perhaps you would break it up into: introduction, topic 1, topic 2, topic 3, recommendations/justification, and conclusion. So there are 6 stages to complete, over a week spread it out so you would focus on 1 topic per night.
- Make sure you have breaks, if you’re sitting at a desk/ in front of a computer, make sure you get up and walk around every 40-50 minutes, view the article on ‘Why sitting for long periods of time is bad for you.’ the title speaks for itself.
- Set aside time for questioning and researching, well before the due date, to ensure you aren’t stressed at the last minute for not clarifying something.
- Ensure you have a balance between work, study, lifestyle activities and rest=higher productivity!
There is a webinar being held on Wednesday the 14th of April at 12 noon. Reserve Your Seat for ‘The New Time Management: New Tools, New Priorities, New You!’ register for it here.
I hope these tips are helpful, feel free to leave your feedback about the best ways you manage your time- I would love to hear more suggestions!
Published by: LMIT