Diploma Project Management – Setting Up Project Activity Sequencing
Once the project activity list has been created, the activities must be arranged in a logical sequence.
This process calls on the project manager and the project team to identify the logical relationships between activities—and the preferred relationship between those activities.
This can be accomplished a few different ways:
■ Computer-driven. There are many different scheduling and project management software packages available. These programs can help the project manager and the project team determine which actions need to happen in what order—and with what level of discretion.
■ Manual process. In smaller projects, and on larger projects in the early phases, manual sequencing may be preferred. An advantage of manual sequencing is that it’s easier to move around dependencies and activities than in some programs.
■ Blended approach. A combination of manual and computer-driven scheduling methods is fine. It’s important to determine the finality of the activity sequence, however. Sometimes a blended approach can be more complex than relying on just one or another.
Activity Sequencing: Inputs
.1 Project Scope Statement
The project scope statement contains the product scope description, which includes product characteristics that often can affect activity sequencing, such as the physical layout of a plant to be constructed or subsystem interfaces on a software project. While these effects are often apparent in the activity list, the product scope description is generally reviewed to ensure accuracy.
.2 Activity List
As just mentioned, this is the list of actions needed to complete the project deliverables.
.3 Activity Attributes
Each scheduled activity has attributes that need to be documented. For example, the successor and predecessor of each activity, the lead and lag information, and the person responsible for completing the activity should all be documented. This information is important when it comes to schedule development and project control.
.4 Milestone List
Milestones must be considered and evaluated when sequencing events to ensure all of the work needed to complete the milestones is included.
.5 Approved Change Requests
Approved change requests are the documented, authorised changes to expand or contract project scope. The approved change requests can also modify policies, project management plans, procedures, costs or budgets, or revise schedules.
LMIT provides online training courses for the Cert IV Project Management BSB41507 and the Diploma of Project Management BSB51407 in Brisbane, Sydney, Melbourne, Perth, Adelaide and Canberra.
Published by: LMIT