Project Management Diploma – Project Scope Definition: Outputs
1. Project Scope Statement
The scope statement, an output of scope planning, is the guide for all future project decisions when it comes to change management (serving as a reference to determine if the change is in or out of scope).
The scope statement allows the project team to manage all of the work, and only the work, of the project to create the projects deliverables. It is the key document to providing understanding of the project purpose. The scope statement provides justification for the project existence, lists the high-level deliverables, and quantifies the project objectives.
The scope statement is a powerful document that the project manager and the project team will use as a point of reference for potential changes, added work, and any project decisions.
The degree and level of detail to which the project scope statement defines what work will be performed and what work is excluded can determine how well the project management team can control the overall project scope. Managing the project scope, in turn, can determine how well the project management team can plan, manage, and control the execution of the project.
The detailed project scope statement includes, either directly or by reference to other documents:
Project objectives: Objectives are quantifiable criteria used to measure project success. Project objectives are specific conditions that determine the success of a project. Conditions are typically cost, schedule, and quality metrics. Vague metrics, such as customer satisfaction, increase risk for the project since the metric ―customer satisfaction‖ is subjective and not quantified.
Objectives should follow the SMART rule:
S – Specific. Objectives should be specific and written in clear, concise, and understandable terms.
M – Measurable. Objectives should be measurable.
A – Accurate. Objectives should be accurate and should describe precisely what’s required.
R – Realistic and tangible. Objectives that are impossible to accomplish are not realistic and not attainable.
T – Time bound. Objectives should have a time frame with an end date assigned to them.
The best way to get introduced to project management principles, theories and methodologies is to sign up for the Certificate IV in Project Management training with LMIT.
LMIT provides online training courses for the Cert IV Project Management BSB41507, the Certificate IV of Project Management and the Diploma of Project Management BSB51407 in Brisbane, Sydney, Melbourne, Perth, Adelaide and Canberra.
Published by: LMIT