Cert IV Project Management – Project Activity Definitions

According to the Certificate IV in Project Management, projects are temporary undertakings to create a unique product or service which require a whole series of project activities to be completed.

The idea of time is inherent to the very definition of a project in that all projects are temporary. Even though they may seem to last forever, sooner or later they must end.

Adequate planning of the temporary project can predict when a project will end. Within this short, limited time, the project manager must create something: a product or a service.

Defining the schedule activities involves identifying and documenting the work that is planned to be performed.

The Activity Definition process will identify the deliverables at the lowest level in the work breakdown structure (WBS), which is called the work package. Project work packages are planned (decomposed) into smaller components called schedule activities to provide a basis for estimating, scheduling, executing, and monitoring and controlling the project work.

Activity Definition: Inputs

.1 Enterprise Environmental Factors

Enterprise environmental factors that can be considered include availability of project management information systems and scheduling software tools. This is all the inputs an organisation can offer the project manager to assist with the activity definition. In particular, it’s the project management information system and scheduling software.

.2 Organisational Process Assets

Organisations have a way of getting things done. The process assets are the methods and procedures an organisation must follow to create the activity list. This also includes historical information from past projects that can help the project team define activities on the current project.

Organisational process assets contain the existing formal and informal activity planning-related policies, procedures, and guidelines that are considered in developing the activity definitions. The lessons-learned knowledge base contains historical information regarding activities lists used by previous similar projects that can be considered when defining project schedule activities.

.3 Project Scope Statement

This is a description of the required work, and only the required work, to complete the project. The project deliverables, constraints, and assumptions documented in the project scope statement are considered explicitly during activity definition.

Constraints are factors that will limit the project management team’s options, such as schedule milestones with imposed completion dates that are required either by management or contract. Assumptions are factors that are considered to be true for project schedule planning, such as work hours per week or the time of the year that construction work will be performed.

.4 Work Breakdown Structure

The work breakdown structure which is a deliverables-oriented collection of project components is a primary input to schedule activity definition.

.5 WBS Dictionary

The WBS serves as a major input in the creation of the activity list. The WBS dictionary defines the attributes of each work package in the WBS.

.6 Project Management Plan

This plan includes the introductory schedule management plan, and procedures for how activities are defined, scheduled, and developed. This plan also includes the scope management plan which ensures that planned activities support the project scope.

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Published by: LMIT

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