When you’re a Project Manager there are many moving parts that need managing. Being a Project Manager is a hard job. Don’t let anyone tell you differently. It is also very rewarding with a lot of job satisfaction too.
But a day in a Project Managers shoes requires a lot of analysing data, time management (predicting when things will get done), communicating information to lots of different people, tracking down missing deliverables and talking to stakeholders to keep them in the loop at all times.
So how do Project Managers organise all these moving parts into one simple and understandable plan? They use project management tools.
When looking to invest in a smart Project Management tool, you will need to do a bit of research first, for the best possible tool to manage the different processes throughout the project.
Ask yourself a few questions first.
Do you want to access and update status and track your progress wherever you are?
Do you want to improve efficiency?
Do you need real-time views of your project?
Do you need collaboration tools that you and your team can work from?
Are time, scheduling and grant charts important to your project?
See below for 5 must have Project Management online tools
Everyone loves a list and Asana is all about taking the simple to-do-list and turning it into a staple Project Management tool. The best way to measure your productivity throughout the day is to look at your to-do-list in the morning and then reference it when you leave for the day.
At task level you can create sub-tasks and define each task with a category, tag team members, easy searching, and attaching files.
Trello is essentially a board with lists filled with cards used by you and your team. It has everything you need to organise projects of any size. All you do is open a card and you can add comments, upload files, create checklists, add labels, dates, invoices and track your projects as they move through the various stages of your project.
Having been around for quite some time the Gantt Chart uses horizontal bars to illustrate project completion dates, progress and milestones. Aha is one of the most innovative tools on the market that incorporates Grant Charts. It’s a tool for driving product strategy, sharing and detailing features, and it’s called the “why, when, and what of road mapping”. It balances advanced Project Management features, but with a very simple user interface.
Paymo is a tool that works with Project Managers and clients with time tracking, invoicing, and payment. When a client decides to call with an urgent time-consuming request, you can hit the clock that will be pinned to the bottom of your screen, and record every precious working minute.
There’s also a cool dashboard for managing all your projects and invoicing that makes charging your clients an easy task.
This clever little tool is all about improving team collaboration. Its messages boards, chat app, and file sharing with teammates and clients is an excellent Project Management tool for communicating and getting everyone on the same page.
Basically, Basecamp organizes all your communications, projects and clients to work together so everyone has a central source of information.
Whether you’re just entering the world of Project Management or still studying, life will be much easier if you use one or more of the above Project Management tools.
LMIT have several courses currently available. For more information about our Project Management courses, click here or call 1800 819 651.
Published by: Miranda Dews